Supply Chain & Admin Officer

Danish Refugee Council, one of the world’s leading humanitarian NGOs, is currently looking for a qualified Supply chain and Admin Officer for our operations in Dire Dawa, Ethiopia.

Instruction for applicants:
All applicants must upload a cover letter and an updated CV in English. Please ensure that your CV does not exceed three pages. Applications with CVs longer than the specified limit may not be considered

Overall purpose of the role

This role has a Fielad Office focus and ensures compliance to DRC procedures and guidelines within the country. The role contributes to the implementation of country strategies, which are translated into action plans and day-to-day tasks. The role provides support and/or technical guidance to the field Office operation while overseeing country activities.

Your main duties and responsibilities will be:

Generic responsibilities

• Ensuring all the SC/Logistics processes are in line with DRC Operations Handbook. (P2P, Assets/GPEs, stocks, Fleet,
• Generators) etc.…
• Effective and efficient support to programs’ needs.
• Establish and maintain good contacts with suppliers, government offices, and other NGOs with regards to SC matters.
• Ensuring that an effective and efficient transport system is in place to support the programs
• Ensuring that all generators in the Area office are well managed, monitor and service on time
• Ensuring that all stocks in the Area office are accounted for and well managed
• Ensure proper filing system of all SC documents
• B- Specific responsibilities

Procurement:

• To manage all procurement activities at the Area office (P2P) goods, service, work within the approved threshold.
• Implement the procurement plans.
• To run the procurement process for the Area office requests and ensure it is compliant with DRC and donors’
• regulations.
• Ensure that there is a tracker to capture all requests for (RFQ, LVP, Cash, Payments, etc.…) and share with the relevant manager and TLs on weekly basis.
• Participate in the BFUs meetings and provide updates to the budget holders on timely and accurate manner.
• Ensure that accurate filing systems, with documented and supported records of supply chain activities are kept in the folders and uploaded on the SC share points for control or audit purposes.
• Timely process the payments for all completed good, service, work and send to Finance for payment.
• Ensure that logistics system in the Area is robust and flexible enough to cope with the support in case of an increase in the program activities.
• To perform Market survey on regular basis to analyze the trend and ensure that DRC gets the best value for money

 

Asset Management

• Ensure proper recording and updating of Fixed Asset register and ensure the appropriate tagging is performed for each item Asset/GPE accordingly.
• Ensure physical count of assets/GPE is conducted on time as per DRC SOP.
• Provides a monthly report on the asset condition that include disposal plans, transfer, and donation reports in the line with DRC Asset HB and the country SOP

Warehouse Management

• Ensure proper implementation of the warehouse management in accordance with warehouse management SOP and procedures. (Stock management, Bin & Stock Cards, release of goods is approved, use of Waybill, if necessary, PRV or GRN) are in place.
• Ensure that procured goods are received and meets the PO specifications
• Ensure timely dispatch of materials
• Schedule and coordinate mid-Year and Year-end inventories are performed
• Share with relevant manager and TLs the weekly stock report
• To report in monthly basis, the warehouse movement and provide suggestions when require.

Fleet/ generator management:

• Ensure proper implementation of the fleet management in accordance with fleet management policies and procedures of DRC.
• Ensure weekly movement plans are in place and used daily in fleet management to support the Area office teams.
• Maintain good records for rented vehicles such as driving and vehicles license, logbook, fuel consumption, insurance, etc.
• To report in monthly basis the fleet/ generator reports and provide proposals for cost reduction if necessary.
• Oversee fleet and generator running cost such fuel consumption, purchase and tracking and propose cost reduction.

Communication

• Maintain a regular communication channel between the supply chain and other program team on related matters for effective and efficient support.

Administration:

• Oversee administration tasks related to office management. 
•  Coordinate the organization of field visits for external visitors in terms of accommodation and transport 
• Act as a focal point for the administration of contract agreements & liaise with lessors at the base office 
• Ensure that onboarding and exit procedures are done for all staff in coordination with the Logistics and Safety Department. 
• Ensure office monthly utility payments are paid on time. 
• Ensure the office is always cleaned and suitable for working. 
• Ensure office cleaning and consumable supplies are purchased on time in coordination with the supply chain department. 

Experience and technical competencies:

• 3 years’ experience for Diploma or above 2-year experience for BA holders
• High integrity, pro-active, stable, robust character and a good team-player
• Excellent communication skills
• Excellent analytical and negotiation skills
• Experience in working in NGOs
• Proven commitment to accountability practices.
• Knowledge of computers: word processing, database management packages.

EDUCATION: (include certificates, licenses, etc.)

• BA in Business Adminstration, Supplies Management, Management or other relevant business fields..

LANGUAGE: (indicate Fluency level)

• Fluent spoken and written and spoken English.

In this position, you are expected to demonstrate DRC’ five core competencies: 

Striving for excellence: You focus on reaching results while ensuring an efficient process. 

Collaborating: You involve relevant parties and encourage feedback. 

Taking the lead: You take ownership and initiative while aiming for innovation. 

Communicating: You listen and speak effectively and honestly. 

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

 

We offer

Contract length: 10 Months

Contract Type: National Contract

Band: H2

Designation of Duty Station: Dire Dawa, Ethiopia

Start date: 15 November 2026

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for National employees

Application process

All applicants must upload a cover letter and an updated CV (no longer than three pages) in English. Applications sent by email will not be considered

Please ensure that your CV does not exceed three pages. Applications with CVs longer than the specified limit may not be considered.

Closing date for applications: October 20, 2026

For further information about the Danish Refugee Council, please consult our website drc.ngo.

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.
Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status, or other protected characteristics

We strongly encourage female candidates to apply for the position!

We encourage only qualified Ethiopian Nations to apply. DRC considers all applicants based on merit.

 

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