Finance and Administration Manager - Consortium

 

 

Who are we?

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.

All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

 

About the role

Overall purpose of the role:

About the Cash Consortium of Yemen (CCY): The Cash Consortium of Yemen (CCY) was established in 2020 as a strategic partnership between four leading organizations —DRC, NRC, ACTED, and IOM—with the goal of addressing the urgent humanitarian needs of conflict-affected populations through the provision of Multi-Purpose Cash Assistance (MPCA). In 2021, Mercy Corps and Solidarity International joined the consortium, further strengthening its capacity to scale and extend its reach. The CCY was created to enhance cash coordination across the humanitarian sector, improve cost-efficiency through shared resources and joint programming, and increase the effectiveness of MPCA by utilizing standardized tools and approaches. Its work aims to expand geographic coverage, ensuring that nearly all conflict-affected areas in Yemen are reached.

 

About the Yemen Displacement Response (YDR): The Yemen Displacement Response Consortium is led by the Danish Refugee Council, in partnership with Acted, the International Organization for Migration, and the Norwegian Refugee Council. YDR aims to improve living conditions and support durable solutions for displacement-affected populations. YDR provides multi-sectoral support (CCCM, Shelter, WASH, protection, Disaster Risk Reduction, emergency response) across 11 governorates of Yemen.

 

Both Consortia are led by the Steering Committee (SC), chaired by DRC, comprising the Country Directors of each partner organization. DRC serves as both the grant holder and host for the Consortium Management Units (CMU) of the Consortia, at its Sana’a office. The CMU, a dedicated team within CCY and YDR, is responsible for facilitating seamless coordination among consortium partners, overseeing program implementation, managing donor communications, strengthening capacity, ensuring compliance, and mitigating risk. While the CMU operates under DRC’s leadership as the consortium’s lead organization and is primarily linked to DRC’s headquarters, all partner organizations retain a vested interest in the CMU through its mandate from the Steering Committee.

 

About the job: The Consortium Finance and Administration Manager leads financial and administrative management for the CCY and YDR consortia, ensuring effective resource planning, robust internal controls, and compliance with harmonized consortium approaches, DRC policies and donor requirements. The role oversees consortium budgets, financial reporting, sub-grants and administrative systems, while also leading the preparation, review and quality assurance of DRC's financial proposals, budgets and financial reports as an implementing partner under both consortia. The Manager strengthens Consortium Members' capacity and advises consortium leadership on financial performance, risk and resource allocation to support strategic objectives and programme delivery.

 

Main responsibilities:
 

Financial Management

• Lead financial planning, management and oversight across the consortia, ensuring alignment with strategic objectives, harmonized consortium approaches, DRC policies and procedures, and donor requirements.
• Oversee and strengthen financial management and internal control systems in close collaboration with Consortium Members, ensuring consistent application and addressing identified weaknesses.
• Lead the development, review and consolidation of proposal budgets and budget revisions in collaboration with Consortium Members, programme teams and the grants management team.
• Lead and coordinate the preparation, review and quality assurance of DRC's financial proposals, project budgets, budget revisions and donor financial reports under CCY and YDR, in close collaboration with DRC Finance, Grants and Programme teams.
• Oversee DRC's financial performance across consortium-funded projects, including budget monitoring, expenditure forecasting, cost allocation and financial reporting, ensuring timely identification and resolution of financial issues.
• Act as the primary finance focal point for DRC's financial submissions under both consortia, ensuring their accuracy, completeness and timely submission for consortium consolidation, while maintaining alignment with DRC's internal financial procedures and approval requirements.
• Ensure relevant staff understand donor financial requirements, reporting formats and compliance obligations, and provide technical guidance to support their application.
• Oversee consortium budgets, expenditure forecasts and cash-flow planning, ensuring effective budgetary control, accurate allocations and timely identification of funding gaps.
• Lead the timely preparation, consolidation and quality assurance of donor financial reports and internal financial reports for the Consortium Management Unit and Steering Committee.
• Provide monthly financial briefings to the Chief of Party and Steering Committee, highlighting expenditure trends, budget variances, financial risks and recommended management actions.
• Lead the resolution of key financial issues, including co-funding requirements, cost allocation, reporting discrepancies and significant budget variances.
• Agree and monitor corrective actions with Consortium Members to address financial performance issues and support timely programme delivery.
• Ensure accurate and timely recording and reconciliation of sub-grantee instalments, settlements and financial reports in DRC Dynamics.
• Ensure continuity of financial operations through clear procedures, documentation, delegation and timely escalation of issues requiring management decisions.

 

Administration

• Oversee administrative planning and support for the Consortium Management Unit, ensuring efficient operations and compliance with DRC policies and procedures.
• Manage and improve administrative systems, records and workflows to support consortium activities and maintain complete, accessible and auditable documentation.
• Coordinate with relevant DRC support departments to ensure timely administrative services and follow-up on operational requirements.
• Oversee the planning and monitoring of Consortium Management Unit operating costs, ensuring appropriate cost-sharing across grants and value for money.
• Provide management oversight and technical guidance to finance and administration staff under the role’s supervision, including work planning, performance management and capacity development.

 

Risk and Compliance

• Lead financial and administrative risk management across the consortia, ensuring risks are identified, assessed, documented and addressed through appropriate mitigation measures.
• Maintain up-to-date knowledge of donor requirements and applicable government regulations and translate these into practical guidance for Consortium Members and relevant teams.
• Oversee compliance monitoring through financial reviews, spot checks and verification visits, ensuring findings are documented and corrective actions are implemented.
• Provide expert advice to the Chief of Party and Steering Committee on financial and administrative compliance, operational quality and risk management.
• Lead consortium financial audit preparation and coordination, including local audits, ensuring the timely availability of complete and accurate supporting documentation.
• Oversee responses to audit findings and monitor the implementation and closure of agreed recommendations.
• Maintain financial and administrative inputs to consortium risk registers and escalate significant risks to the appropriate management bodies.
• Work with Consortium Members’ senior management to monitor risk mitigation measures, improvement plans and corrective actions.
• Maintain effective communication with Consortium Members on donor financial and compliance matters, coordinating with grants management and DRC finance teams as required.

 

Partnership and Sub-Granting

• Lead the financial and administrative review of sub-grant agreements, teaming agreements and memoranda of understanding, and advise on the negotiation of relevant terms and obligations.
• Oversee financial due diligence and capacity assessments of partners, ensuring identified risks inform agreement conditions, monitoring arrangements and capacity-strengthening plans.
• Lead financial and administrative inputs to partnership kick-off meetings, mid-term reviews and closure meetings, ensuring responsibilities and requirements are clearly understood.
• Oversee the review and approval of partner financial reports and fund requests within delegated authority, ensuring accuracy, compliance and timely disbursement.
• Monitor partner expenditure, cash balances, reporting obligations and outstanding settlements, addressing delays and escalating significant concerns.
• Ensure Consortium Members maintain and provide the documentation required for financial verification, donor reporting and audits.
• Lead targeted capacity strengthening for partner finance teams, promoting effective financial management, internal controls and compliance.

 

Experience and technical competencies

• Minimum five years of progressively responsible experience in financial management within humanitarian or development organisations, including at least two years in a management or supervisory role.
• Proven experience managing large, complex, multi-donor budgets, preferably within a consortium or multi-partner programme.
• Demonstrated expertise in budgeting, forecasting, cash-flow management, financial reporting, cost allocation and budgetary control.
• Proven experience overseeing administrative systems and coordinating support functions in a humanitarian or development setting.
• Strong experience managing financial risks, internal controls, donor compliance and audits, including overseeing corrective actions.
• Working knowledge and practical experience applying ECHO/EU, FCDO and UN donor financial guidelines and reporting requirements.
• Proven experience managing sub-grants and working with national partners, including financial due diligence, compliance monitoring and capacity strengthening.
• Demonstrated ability to lead teams, manage performance and provide technical guidance and training to staff and partners.
• Experience engaging with local and government authorities on relevant financial, administrative and regulatory matters.
• Experience using ERP systems and understanding their financial workflows and controls; knowledge of Microsoft Dynamics 365 is a strong advantage.
• Strong analytical, communication and coordination skills, with the ability to translate complex financial information into clear recommendations for senior management.

 

Roles reporting to this position

• Finance Specialist and Finance Officers.
   

 

Experience and technical competencies:

• At least 5 years' experience from a similar role
• At least 3 years' experience of people management
• At least 3 years' experience of large scale consortia management
• Full professional proficiency in English
   

 

Education:

• University degree or equivalent within a relevant area (finance, business management, accounting, project management)
   

 

Languages:

• Proficiency in spoken and written English and Arabic is essential

 

Key stakeholders: (internal and external)

• CCY and YDR Partners
• Consortium Management Unit
• Consortium Donors
• Steering Committee

 

All DRC roles require the post-holder to master DRC’s core competencies:

• Striving for excellence: Focusing on reaching results while ensuring efficient processes.  
•  Collaborating: Involving relevant parties and encouraging feedback.  
• Taking the lead: Taking ownership and initiative while aiming for innovation.  
• Communicating: Listening and speaking effectively and honestly.  
• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

 

We Offer.

Contract length:  Extends through July 2027, with the possibility of further extension subject to fund availability.

Position Band:  This position will be placed in the - Management (F1) band. Reports to the Chief of Party - Cash Consortium of Yemen.

Start date: ASAP

Duty station: Sana’a

Salary and conditions will be in accordance with Danish Refugee Council’s National Terms of Employment.
 

Application process

Interested? Then apply for this position by clicking on the apply button.

All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be

in the same language as this vacancy note. CV only applications will not be considered.

 

Applications close on 18 November 2026 the written test /interviews are expected to take place, maximum

two weeks after the closing date.

Please note that applications sent directly to the email will not be considered

 

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