Danish Refugee Council, one of the world’s leading humanitarian NGOs, we are excited to invite you to join our team as an HR and Administration Assistant. If you are a skilled and motivated professional ready to make a difference, we want you on board! Together, we’ll work to deliver impactful humanitarian solutions in challenging environments.
If you are committed, disciplined, and motivated to contribute to humanitarian programming in complex and challenging environments, we strongly encourage you to apply.
About the Job
This role has a base focus and ensures compliance with DRC procedures and guidelines at base level. The role contributes to the development of field operations area strategies, which are translated into action plans and day-today tasks. The HR & Admin Assistant will undertake Human Resources and Administration functions. The position will be based in Abyei Office.
Key Responsibilities
- Review monthly national staff payroll and benefits (NSIF, medical, etc.) and share adjustments with HR Office in Juba on time.
- Coordinate recruitment processes in Abyei, including oversight of national staff recruitment.
- Manage staff leave and performance management processes in Dynamics and support full migration to the system.
- Support probation reviews, contract completion, and annual performance appraisals in Dynamics.
- Maintain HR trackers (API, NSIF, casual staff lists, etc.) and submit monthly updates to Juba.
- Ensure proper HR filing systems and provide induction/orientation to new staff.
- Ensure job descriptions are updated and signed.
- Manage recruitment and administration of casual/daily workers, including attendance tracking, timesheets, and payments.
- Coordinate accommodation bookings, visitor support, meeting arrangements, flight bookings, and staff ID issuance/renewals.
- Ensure office systems, supplies, and utilities are functional and well maintained.
- Promote safeguarding, including PSEA awareness and reporting mechanisms.
Qualifications & Experience
- Minimum 3 years of relevant experience, preferably with an NGO.
- Diploma or Degree in Human Resource Management, Business Administration, Public Administration, Office Administration, Social Sciences (with relevant HR/Admin experience) or any relevant field
- Knowledge of HR procedures and administrative processes.
- Experience using automated systems, preferably Microsoft Dynamics.
- Strong computer skills and ability to manage workload under pressure.
- High integrity, strong communication, analytical, and teamwork skills.
- Commitment to accountability and safeguarding principles.
In this position, you are expected to demonstrate DRC’ five core competencies:
Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.
We offer
- Contract Length: 6 months
- Band: Non-Management Band I2
- Duty Station: Malakal (Non-relocatable position)
- Start Date: As soon as possible (ASAP)
DRC as an employer
Founded in 1956, DRC Danish Refugee Council is Denmark’s largest, and a leading international NGO. We have continuously been ranked as one of the best NGOs in the world - and are one of the few with a specific expertise in forced displacement. In over 30 countries, we protect, advocate and build sustainable futures for refugees and other displacement-affected people and communities.
By working in DRC, you will be joining a global workforce of over 6,000 employees. We pride ourselves on our:
- Professionalism, impact & expertise
- Humanitarian approach & the work we do
- Purpose, meaningfulness & own contribution
- Culture, values & strong leadership
- Fair compensation & continuous development
DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.
Danish Refugee Council is an equal opportunity employer and we consider all applicants based on individual merit and qualifications, regardless of personal characteristics or attributes. We are committed to increasing the diversity of our workforce, aiming for a 50% balance of men and women in management roles and ensuring that at least 50% of management roles are filled by national staff. We recognize that a diverse and inclusive team is crucial for achieving our organizational goals and making a positive impact on the communities we serve.