Finance Assistant

Overall purpose of the role

The Finance Assistant main objective is to provide efficient and effective financial management according to DRC`s internal and donor procedures, as per the Operations Handbook.

Key Responsibilities

Cash/Management:

• Do Daily cash count, and give for approval.
• Do a physical weekly cash count , and a weekly cash reconciliation base on posted transactions in DRC Dynamics and give for review and approval.
• Do a physical end month cash count with the HOSS OR CD, obtain and file the approved copy.
• Prepare a monthly cash reconcile on time with posted transactions in Dynamics with cash count and give to for review and final approval to the HOSS or Country Director.
• Salaries payment: substitute and prepare bank transfer letter and authorization letter for salary payment for all field offices and Juba.
• Cash request – Request cash for petty cash in dynamics and after approval print and give to the Finance Officer to process and ensure delivery is done on time.
• Delivery formal letters to the bank.

Bank Management:

• Prepare monthly bank reconciliation within the date line and submit for review and after get approval from HoSS/Country Director.
• E Banking – Online payment, create payment for vendor invoices to the correct bank account provided in the invoices.
• Monthly pay salaries for staff with bank account, accurately and to correct bank account.
• Make payment for expat staff work permit fee, immediately after obtaining the invoices from Admin, prepare correctly the cheque and letter for transfer and submit to the bank and share bank slip with Admin,
• Monthly make payment for national staff PIT and Expat taxed, correctly prepare bank transfer letters to the taxed Authority, and submit payment to the bank.

Accounting:

• Daily receive hard copies invoices from suppliers/FSP scan and share with Supply Chain department to prepare payment request.
• Record all offline transactions in the system through the General or expense journals.
• Daily/Weekly/Monthly print out proof of payments. Stamp paid invoices with PAID stamp, and file accordingly.
• Do Ven-pay in Dynamics for all vendors.
• Do a Bi-weekly advance closure follow up with staff who have open advance to settle advance in time.
• Properly close, the monthly books both soft and hard copies documents, and vendor payment in Dynamics posted and, closed.

Audit:

• Documents transfer (Accounts to Archives) maintain proper filling and labeling of documents and files, and responsible to archive both soft and hard copies of document in physical and share point.
• Update and maintenance SVF, obtain signature for new staff and file accordingly
• Retrieve documents for Audit according to the Audit samples provided by the auditor.
• Archiving (Soft/Hard copies) archive scanned and physical documents according to DRC operational handbook policies.

Education/ Experience /Skills

• Required: Diploma or Bachelor’s Degree in Accounting, Finance, Business Administration or related field. 

• Minimum 2 years in a similar finance role with an international NGO.

• Proficient in English (written and oral)

• Strong communication and organizational skills; Proactive and reliable with a team-oriented mindset.

• Ability to effectively manage high workloads and perform under pressure while consistently meeting tight deadlines. 

• High integrity, pro-active, stable, robust character and a good team-player 

• Highly motivated, results-oriented, and with well-developed problem-solving skills. 

• Proven commitment to accountability practices. 

• Knowledge of computers: database management packages. 

• Nationality Requirement; Must be a South Sudanese national.

In this position, you are expected to demonstrate DRC’s five core competencies:   

Striving for excellence: You focus on reaching results while ensuring an efficient process.   

Collaborating: You involve relevant parties and encourage feedback.   

Taking the lead: You take ownership and initiative while aiming for innovation.   

Communicating: You listen and speak effectively and honestly.   

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. 

Application process 

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered. 

Closing date for applications: 13th April 2026  

DRC does not solicit money for any part of its recruitment process. All recruitment is merit-based and follows HR best practices that are globally acceptable. Henceforth, should you receive a solicitation for the payment of a fee, please disregard it 

For further information about the Danish Refugee Council, please consult our website drc.ngo.