Supply Chain Assistant

Job title: Supply Chain Assistant 

Employment category: NMGT-I2

Reporting to: Support Services Team Leader

Direct reports:     None

Unit/department:  Support  

Location:  Malakal

Authorization level: N/A

Overall purpose of the role: Under the supervision of Support Services Team Leader, the Supply Chain Assistant will be responsible for all procurement of goods and services, warehousing, transportation of good and people, vehicle fleet management, and general logistics support to the Area Office. 

Geographic scope (Area)
This role has an area focus and ensures compliance to DRC procedures and guidelines within the area. The role contributes to the development of area strategies, which are translated into action plans and day-to-day tasks. The role provides support to the base operations.

Responsibilities:

• Do P2P in dynamics 
• Organize the warehouse and compound thoroughly.
• Send RFQ to supplies
• Collect Quotations
• Assist officer in charge of Facilities management to ensure DRC office and accommodation properties are managed responsibly;
• Ensure the day to day refuelling of the generator and vehicles when necessary with minimum supervision by the supervisor.
• Assist in loading and packaging of operation materials in the warehouse; 
• Ensure always the functioning generators 200 KVA and 220 KVA and vehicles have sufficient fuel to run twenty-four hours/day and seven days a week (24/7). 
• Check the reserve fuel tank, using deep stick, to determine exact fuel balance and report to the supervisor to avoid sudden running out of fuel. 
• Supervise delivery and receive fuel supply and confirm quantity to the supervisor to sign the delivery note;
• Report to the supervisor any problem in regards to general compound and facilities.
• According to schedule determined by the facilities officer, take and keep records of the fuel reading before and after refuelling generators and cars. Records shall include Date, Pump reading, Generator running hours, Vehicles running Odometers /Km and fuel quantity issued) in the generator timesheet.
• Perform any other duties assigned by the supervisor and the DRC supply chain management.

Experience and technical competencies: 

• Minimum 2 years of experience in humanitarian logistics, procurement, transport and distribution, warehousing, and stock management
• Good understanding of the procurement rules and regulations of major international donors
• Excellent skill in MS Word, Excel, and PowerPoint

Education: (include certificates, technical etc.)

 Relevant university degree or Diploma in Logistics and/or Supply Chain Management or equivalent professional qualification.

Find the definition of DRC’s Core competencies here

All DRC staff should master the 5 core competencies:

• Striving for excellence: you focus on reaching results while ensuring an efficient process
• Collaborating: you involve relevant parties and encourage feedback.
• Taking the lead: you take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: you act in line with our vision and values

Languages: (indicate fluency level)

• English proficiency 
• Fluency in Arabic language

Key stakeholders: (internal and external)

Supply Chain Team in Malakal 

Program and Support departments in Malakal