Human Resources and Administration Officer

Danish Refugee Council (DRC) is a leading protection agency with a mandate to protect, advocate and promote durable solutions for displacement affected populations.

DRC has been operating in Ukraine since 2014, currently DRC employs over 800 staff in Ukraine and implements emergency response in the Protection, Livelihoods, Shelter/NFIs and Humanitarian Disarmament and Peacebuilding (humanitarian mine action) sectors, using direct interventions, support to duty bearers and civil society organizations (CSOs), and partnerships with CSOs. DRC will continue and adapt its durable solutions portfolio to the evolving context.

DRC is currently looking for a Human Resources and Administration Officer to join our team in Barvinkove.  

Overall purpose of the role: 

You will support and carry out human resources and administrative functions in support of humanitarian assistance operations in the Kharkiv/Donetsk regions. The position provides day-to-day HR and administrative support to field teams and office staff in Barvinkove, ensuring efficient office operations, proper documentation, and compliance with internal procedures and local regulations. The role may require occasional business trips within Ukraine.

Your main duties and responsibilities will be:

• Support implementation of HR policies and compliance with Ukrainian labor legislation and DRC procedures.
• Assist recruitment processes, including vacancy tracking, interviews, and preparation of job offers and hiring documentation.
• Coordinate onboarding processes and prepare induction materials for new staff.
• Prepare employment contracts, amendments, and provide administrative support for HR changes.
• Maintain and update HR data in DRC Dynamics, including contracts, leave, and staff movements.
• Prepare staff timesheets and administer leave and absence records.
• Support performance management, staff development processes, and provide guidance on medical insurance and staff well-being.
• Ensure proper management, confidentiality, and accuracy of personnel files and HR documentation.
• Support staff exit processes and administer complaint mechanisms in line with the Code of Conduct.
• Provide administrative support to the all staff.
• Coordinate administrative and logistical arrangements for visitors and field missions, including accommodation.
• Manage office administration, supplies, service providers, invoices, and documentation.
• Maintain trackers, databases, and document management systems for HR and administrative activities.
• Support programme visibility activities and coordinate daily work of cleaning staff.

About you

To be successful in this role we expect you to have at least 2 years of professional experience in human resource management, administration, office work, or a related field. Moreover, we also expect the following:

Required

• Education: University degree in Human Resource Management or a related field.
• Languages: Fluency in Ukrainian; intermediate level of English (B1 or higher) is desirable.
• Computer literacy: Confident user of MS Word, Excel, PowerPoint, and Outlook.

In this position, you are expected to demonstrate DRC’ five core competencies: 

• Striving for excellence: You focus on reaching results while ensuring an efficient process. 
• Collaborating: You involve relevant parties and encourage feedback. 
• Taking the lead: You take ownership and initiative while aiming for innovation. 
• Communicating: You listen and speak effectively and honestly. 
• Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer

• Contract length: 3-month probation period, with the possibility of extension (12 months fixed-term contract) depending on performance and availability of funding.
• Band: H – non-manager.
• Designation of Duty Station: Barvinkove
• Start date: May-June 2026

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for employees on national contracts; please refer to our website for more details.

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English.

Applications sent by email will not be considered.

Closing date for applications: 13th May 2026

We encourage candidates to apply as soon as possible, interviews might be conducted on a rolling basis. DRC reserves the right to select candidate before the vacancy close date once a suitable candidate has been identified.

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