Supply Chain - Procurement Officer

Who are we?

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunities for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.

All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

 

DRC Syria

DRC has been operating in Syria since 2008, initially responding to the Iraqi refugee crisis before pivoting to a full-scale response to the Syria crisis from 2011 onwards. Our work encompasses the full cycle of displacement—responding to life-saving humanitarian needs and supporting community recovery until durable solutions can be achieved. DRC Syria takes an area-based approach to supporting internally displaced persons (IDPs), returnees, and host communities across our key sectors: Economic Recovery and Resilience, Protection, WASH, Shelter and Infrastructure, and Humanitarian Disarmament and Peacebuilding (including Humanitarian Mine Action).

With an established rapid response mechanism, DRC can rapidly respond to emerging crises and shocks to meet acute emergency needs. Recognizing the significant need for early recovery and resilience programming to ensure dignified, sustainable, and cost-effective solutions for fragile communities, DRC’s programmes foster resilience for individuals and communities in situations of protracted displacement and during the initial stages of post-conflict recovery, towards a durable solution of their choice. With active portfolios in the neighboring countries of Jordan, Lebanon, Türkiye and Iraq, DRC offers a cross-border, regional response to the Syria crisis, through cross-border protection monitoring, advocacy, and trends analysis.

 

About the job

Role Overview:
This position is primarily focused on supporting the Area Office, ensuring full adherence to DRC’s procedures and guidelines. It aligns with the Area Office’s supply chain strategies, translating them into actionable plans and daily operations. The role also offers technical support and guidance to various programs and departments within the Area Office.

Overall Purpose:
The Supply Chain – Procurement Officer is responsible for managing the procurement of goods and services required by the programs and operation. This includes providing technical assistance and cost estimations to support effective and compliant procurement processes.

The role supports efficient, transparent, and accountable procurement processes for both direct implementation and partner-supported projects, contributing to effective localization and operational quality at Area level.

 

Duties and Responsibilities:

1. Compliance with DRC Operations Handbook: Ensure all Supply Chain processes are aligned with DRC’s Operations handbook
2. Program Support: Provide effective and efficient logistical support to meet the operational needs of all programs.
3. Documentation and Filing: Maintain a proper and organized filing system for all Supply Chain documentation to ensure traceability and audit readiness.
4. Stockholders engagements: Establish and maintain transparent and professional relationships with suppliers, service providers, relevant local authorities, and partner NGOs in relation to supply chain and procurement matters.
5. Support supply chain coordination for projects implemented in partnership with national actors, ensuring compliance with agreed procurement standards.

Specific responsibilities:

• Undertake procurement of goods and services for South Area office, in adherence to DRC’s internal policies and donor guidelines.
• Coordinate at area level to ensure all Projects requirements for goods and services are updated in procurement plan.
• Run market assessments to ensure up to date information about local market (quantities, qualities and products) is available to support project planning and technical inputs into procurement plans.
• Coordinate with suppliers to establish realistic delivery timelines and monitor actual deliveries to assess supplier performance.
• Track all procurement activities—from planning and requests to final receipt—including order requests, purchase orders, RFQs, RFPs, and ITBs. Maintain and regularly update procurement trackers and share them with relevant stakeholders.
• Responsible for bid and proposal evaluations, ensuring that evaluation reports, technical assessments, negotiation minutes, and final contracts are complete and justify selection decisions.
• Draft and amend contracts as needed to support procurement processes.
• Maintain a centralized database of all procurement activities for the Area Office and specific projects.
• Ensure procurement documentation is complete and compliant with DRC and donor policies, with both digital and physical files properly organized and accessible for audits.
• Prepare and submit payment requests for completed procurements promptly to ensure timely payments to suppliers and contractors.
• Ensure all documentation required for onboarding new suppliers in DRC Dynamics is accurate, and coordinate with the SC Team Leader for finalization and Lexis Nexis screening.
• Notify non-selected suppliers of the outcome of their bids, maintaining transparency and fairness.
• Maintain and update all procurement data within DRC Dynamics, ensuring data integrity and compliance.
• Perform any other duties as assigned by the line manager in accordance with DRC needs.

Communication:

Maintain a regular and effective communication channel between the Area Office (AO) and Country Office (CO) Supply Chain teams to ensure timely, efficient, and coordinated support on all related supply chain matters.

Partnership & Localisation Support:

• Provide procurement technical support to partnership-based projects at Area level, in coordination with the Partnerships and CO Supply Chain teams.
• Contribute to partner due diligence processes by providing supplier screening, market assessments, and procurement compliance documentation when requested.
• Ensure procurement documentation related to sub-grants or consortium projects meets donor and DRC compliance standards.
• Promote use of local suppliers and market-based solutions where feasible, ensuring value for money and strengthening local economic actors in line with localization commitments.

 

Experience and Technical Competencies:

• At least 3 years of experience in humanitarian Supply chain/Procurement.
• Working knowledge of procurement rules and regulations of major international donors
• Familiarity with supplier due diligence processes, including sanctions screening systems (e.g., Lexis Nexis or similar).
• Proficiency in Microsoft Office tools: Word, Excel, PowerPoint
• Prior work experience with ERP system is added advantage.

 

Education:

Diploma or equivalent professional qualification.

 

Languages:

• Fluency in Arabic
• English proficiency (intermediary level or above)

 

 In this position, you are expected to demonstrate DRC’ five core competencies:  

• Striving for Excellence: Focus on achieving results while ensuring efficient processes.
• Collaborating: Engage relevant stakeholders and encourage constructive feedback.
• Taking the Lead: Show initiative and ownership, while promoting innovation.
• Communicating: Listen actively and communicate clearly, effectively, and honestly.
• Demonstrating Integrity: Uphold and promote the highest standards of ethical and professional conduct in line with DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse, and harassment.

 

We offer:

Contract length: Until the end of December 2026

Level: Non-Management H2

Location: Rural Damascus

Expected Start date: ASAP

 

Application process:

Interested? Then apply for this position here :Supply Chain - Procurement Officer- Application Form

Or view the advert on DRC’s homepage here:  Supply Chain - Procurement Officer

 

All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in the same language as this vacancy note. CV-only applications will not be considered.

Applications close: 9 May 2026

Need further information?

For further information about the Danish Refugee Council, please consult our website www.drc.org

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